Virginia Department of Human Resource Management

Employment Dispute Resolution

Accountancy, Department of

Agency Name: Accountancy, Department of

Code: 226

1st Step Respondent: Immediate supervisor

2nd Step Respondent: N/A

3rd Step Respondent: Executive Director

Note:

Due to organizational structure, agency has a two-step process. Employees would initiate their grievances with their immediate supervisor, who will schedule and conduct a face-to-face fact-finding meeting in accordance with the requirements established for the second-step in the grievance process. If the immediate supervisor is the agency head, she will also make the qualification determination. If the immediate supervisor is not the agency head, the employee may ask the agency head to review the decision of the immediate supervisor and rule on qualification.

Approval Date: 10/14/04

Accounts, Department of

Agency Name: Accounts, Department of

Code: 151

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Division Director

3rd Step Respondent: Comptroller

Approval Date: 10/14/04

Aging, Virginia Department for the

Agency Name: Aging, Virginia Department for the

Code: 163

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Chief Deputy Commissioner

3rd Step Respondent: Commissioner

Approval Date: 05/02/07

Agriculture and Consumer Services, Virginia Department of

Agency Name: Agriculture and Consumer Services, Virginia Department of

Code: 301

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Division Director or Deputy Division Director

3rd Step Respondent: Commissioner or Deputy Commissioner

Approval Date: 01/08/16

Alcoholic Beverage Control, Department of

Agency Name: Alcoholic Beverage Control, Department of

Code: 999

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Division Director

3rd Step Respondent: Chief Operating Officer

Note: Board Members make decision to qualify grievance for a hearing

Approval Date: 09/23/04

Arts, Virginia Commission for the

Agency Name: Arts, Virginia Commission for the

Code: 148

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: N/A

3rd Step Respondent: Executive Director

Note: Due to organizational structure, agency has a two-step process. Employees would initiate their grievances with their immediate supervisor, who will schedule and conduct a face-to-face fact-finding meeting in accordance with the requirements established for the second-step in the grievance process. If the immediate supervisor is the agency head, she will also make the qualification determination. If the immediate supervisor is not the agency head, the employee may ask the agency head to review the decision of the immediate supervisor and rule on qualification.

Approval Date: 10/14/04

Aviation, Department of

Agency Name: Aviation, Department of

Code: 841

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Division Manager

3rd Step Respondent: Director

Approval Date: 09/14/04

Behavioral Health and Developmental Services , Department of

Agency Name: Behavioral Health and Developmental Services , Department of

Code: 720

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Direct report to the Facility Director in the employee’s reporting line

Note: At Central Office, the Office Director in the employee’s reporting line.

3rd Step Respondent: The Facility Director/p>

2nd Step Respondent: Direct report to the Facility Director in the employee’s reporting line

Approval Date: 08/12/04

Blind and Vision Impaired, Department for the

Agency Name: Blind and Vision Impaired, Department for the

Code: 702

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Facility Director/Regional Manager/Special Assistant/Commissioner/ Deputy Commissioner

3rd Step Respondent: Commissioner/Deputy Commissioner

Approval Date: 08/05/04

Board for People with Disabilities, Virginia

Agency Name: Board for People with Disabilities, Virginia

Code: 606

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Next Level Supervisor

3rd Step Respondent: Director

Approval Date: 08/05/04

Capitol Police, Virginia Department of

Agency Name: Capitol Police, Virginia Department of

Code: 961

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Assistant Chief of Police

3rd Step Respondent: Chief of Police

Approval Date: 02/14/08

Charitable Gaming, Department of

Agency Name: Charitable Gaming, Department of

Code: 173

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Assistant Director

3rd Step Respondent: Director

Approval Date: 08/05/04

Christopher Newport University

Agency Name: Christopher Newport University

Code: 242

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Academic Deans and Department Heads

3rd Step Respondent: Provost (for Academic areas) and division Vice President or Chief of Staff (Non-academic areas)

Approval Date: 01/29/24

Commonwealth Attorney's Services Council

Commonwealth Attorney's Services Council

Code: 957

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: N/A

3rd Step Respondent: N/A

Note: Due to organizational structure, agency has a one-step process. The grievance would be initiated with the agency head (the immediate supervisor), who will schedule and conduct a face-to-face fact-finding meeting in accordance with the requirements established for the second-step in the grievance process. If the grievance is not resolved, the employee may request the agency head to rule on qualification of the grievance for a hearing.

Approval Date: 10/14/04

Commonwealth, Secretary of the

Commonwealth, Secretary of the

Code: 166

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Deputy Secretary of the Commonwealth

3rd Step Respondent: Secretary of the Commonwealth

Approval Date: 03/07/05

Conservation and Recreation, Department of (199) & Chippokes Plantation Farm Foundation (319)

Conservation and Recreation, Department of (199) & Chippokes Plantation Farm Foundation (319)

Code: 199 & 319

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Divisional Director

3rd Step Respondent: Director (Agency Head) or Deputy Director for Administration & Finance, if Director is unavailable (For DCR - 199)

Approval Date: 07/26/2004 (For DCR - 199 - Approval Date: 6/2/2010)

Correctional Education, Department of

Correctional Education, Department of

Code: 750

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Assistant Superintendent/Deputy Superintendent

3rd Step Respondent: Deputy Superintendent/Superintendent

Approval Date: 8/27/2004

Corrections, Department of

Corrections, Department of

Click here for list for approved step-respondents

Approval Date: 4/22/2024

Criminal Justice Services, Department of

Criminal Justice Services, Department of

Code: 140

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Division Director

3rd Step Respondent: Director

Approval Date: 08/05/04

Deaf and Hard of Hearing, Virginia Department of

Deaf and Hard of Hearing, Virginia Department of

Code: 751

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Next Level Supervisor

3rd Step Respondent: Director

Approval Date: 08/05/04

Education, Department of

Education, Department of

Code: 201

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Assistant Superintendent

3rd Step Respondent: Superintendent of Public Instruction

Note: During the grievance process a manager shall not serve as more than one respondent. When a manager serves as both immediate supervisor and assistant superintendent, the deputy superintendent will serve as the 2nd Step Respondent and the superintendent of public instruction will serve as the 3rd Step Respondent.

Approval Date: 11/24/08

Emergency Management, Department of

Emergency Management, Department of

Code: 127

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Division Director

3rd Step Respondent: Bureau Deputy

Approval Date: 10/28/16

Employment Commission, Virginia

Employment Commission, Virginia

Code: 182

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Division Directors and Chiefs

3rd Step Respondent: Chief Deputy

Approval Date: 8/20/2024

Environmental Quality, Department of

Environmental Quality, Department of

Code: 440

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Regional/Division Director

3rd Step Respondent: Deputy Director

Approval Date: 08/24/04

Fire Programs, Department of

Fire Programs, Department of

Code: 960

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Appropriate Branch Chief

3rd Step Respondent: Executive Director

Approval Date: 11/19/2007

Forensic Science, Department of

Forensic Science, Department of

Code: 778

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Laboratory Director or Division Director depending on reporting relationships

3rd Step Respondent: Deputy Director

Approval Date: 09/22/2005

Forestry, Department of

Forestry, Department of

Code: 411

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Deputy State Forester

3rd Step Respondent: State Forester

Approval Date: 5/12/2017

Frontier Culture Museum of Virginia

Frontier Culture Museum of Virginia

Code: 239

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Deputy Director

3rd Step Respondent: Executive Director

Approval Date: 8/5/2004

Game and Inland Fisheries, Department of

Game and Inland Fisheries, Department of

Code: 403

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Division Director

3rd Step Respondent: Deputy Director

Approval Date: 12/12/2016

General Services, Department of

General Services, Department of

Code: 194

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Bureau Chief

3rd Step Respondent: Division Director

Approval Date: 7/26/2004

George Mason University, Academic

George Mason University, Academic

Division Name: Academic

Code: 247

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Dean or Director

3rd Step Respondent: Provost (or Designee - Vice Provost for Academic Administration)

Approval Date: 9/12/2022

George Mason University, Non-Academic

George Mason University

Division Name: Non-Academic

Code: 247

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Assoc/Asst VP, Director (Admin. Unit Head)

3rd Step Respondent: VP or Exec VP

Approval Date: 8/27/2004

George Mason University, Physical Plant

George Mason University

Division Name: Physical Plant

Code: 247

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Director

3rd Step Respondent: VP

Approval Date: 8/27/2004

Gunston Hall Plantation

Gunston Hall Plantation

Code: 417

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Deputy Director

3rd Step Respondent: Director

Approval Date: 8/27/2004

Health, Virginia Department of

Health, Virginia Department of

Code: 601

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Health District Director*, Office Director, Division Directors, Chief Medical Examiner

3rd Step Respondent: Deputy Commissioner or as designated by Deputy Commissioner to the Assistant Deputy Commissioner*, State Health Deputy Commissioner MD or as designated by State Health Deputy Commissioner MD to the Assistant Deputy Commissioner of CHS Operations

Notes: For offices, whose directors report directly to the State Health Commissioner - State Health Commissioner or as designated by the State Health Commissioner to the State Health Deputy Commissioner MD, or equivalent to a Deputy Commissioner

*The Health District Director is the second step respondent only for non-expedited grievances arising within the health district. In all expedited grievances from the health districts, the State Health Deputy Commissioner MD, or the Assistant Deputy Commissioner for CHS Operations as delegated, is the second step respondent.

Approval Date: 05/25/2017

Health Professions, Department of

Health Professions, Department of

Code: 223

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Board Executive Director or Division Director

3rd Step Respondent: Director

Approval Date: 7/26/2004

Historic Resources, Virginia Department of

Historic Resources, Virginia Department of

Code: 423

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Deputy Director

3rd Step Respondent: Director

Approval Date: 4/12/2017

Housing and Community Development, Department of

Housing and Community Development, Department of

Code: 165

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Deputy Director (Division Director)

3rd Step Respondent: Director

Approval Date: 7/26/2004

Human Resource Management, Department of

Human Resource Management, Department of

Code: 129

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Office Director

3rd Step Respondent: Director

Approval Date: 7/26/2004

Human Rights, Virginia Council on

Human Rights, Virginia Council on

Code: 170

1st Step Respondent: Director

2nd Step Respondent: N/A

3rd Step Respondent: N/A

Note: NOTE: Due to organizational structure, agency has a one-step process. The grievance would be initiated with the agency head (the immediate supervisor) who will schedule and conduct a face-to-face fact-finding meeting in accordance with the requirements established for the second-step in the grievance process. If the grievance is not resolved, the employee may request the agency head to rule on qualification of the grievance for a hearing.

Approval Date: 10/5/2004

Jamestown-Yorktown Foundation

Jamestown-Yorktown Foundation

Code: 425

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Department Director

3rd Step Respondent: Executive Director

Approval Date: 7/26/2004

Juvenile Justice, Department of

Juvenile Justice, Department of

Code: 777

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Organizational Unit Head (Superintendent, CSU Director, Halfway House Director, Central Office Unit Director), Regional Principal (Educational Division)

3rd Step Respondent: Deputy Director (Division of Administration & Finance)Regional Operations Manager (Division of Operations), Superintendent (Educational Division), Chief Deputy Director (for Central Office units that report directly to the Chief Deputy Director), Director (for Central Office units that report directly to agency head)

Approval Date: 7/29/2013

Labor and Industry, Department of

Labor and Industry, Department of

Code: 181

1st Step Respondent: Immediate supervisor

2nd Step Respondent: The appropriate Division or Regional Director

3rd Step Respondent: Assistant Commissioner or Commissioner

Approval Date: 7/26/2004

Library of Virginia

Library of Virginia

Code: 202

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Division Manager

3rd Step Respondent: Division Director

Approval Date: 9/23/2004

Longwood University

Longwood University

Code: 214

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Vice President

3rd Step Respondent: Vice President

Approval Date: 7/26/2004

Marine Resources Commission

Marine Resources Commission

Code: 402

For Law Enforcement:

1st Step Respondent: Immediate supervisor (Captain)

2nd Step Respondent: Deputy Chief, Law Enforcement (Lt. Colonel)

3rd Step Respondent: Law Enforcement Chief

For Civilian Divisions:

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Deputy Chief or Chief, Division (as applicable depending on size of Division)

3rd Step Respondent: Chief, Division or Nat Resources Policy Director or Deputy Commissioner (as applicable depending on size of Division)

Approval Date: 9/9/2024

Medical Assistance Services, Department of

Medical Assistance Services, Department of

Code: 602

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Division Director

3rd Step Respondent: Appropriate Deputy/Chief Deputy Director

Approval Date: 8/5/2004

Military Affairs, Department of

Military Affairs, Department of

Code: 123

1st Step Respondent: Immediate supervisor

2nd Step Respondent: General Administration Manager III

3rd Step Respondent: The Adjutant General

Approval Date: 11/13/2024

Mines, Minerals and Energy, Department of

Mines, Minerals and Energy, Department of

Code: 409

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Division Director

3rd Step Respondent: Director

Approval Date: 7/26/2004

Motor Vehicles, Department of

Motor Vehicles, Department of

Code: 154

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Either Director or District Manager, depending on where the grievance was initiated

3rd Step Respondent: Either Assistant Commissioner or Deputy Commissioner

Approval Date: 8/5/2004

Motor Vehicle Dealer Board

Motor Vehicle Dealer Board

Code: 506

1st Step Respondent: N/A

2nd Step Respondent: Immediate Supervisor

3rd Step Respondent: Executive Director

Note: Due to organizational structure, agency has a two-step process. Employees would initiate their grievances with their immediate supervisor, who will schedule and conduct a face-to-face fact-finding meeting in accordance with the requirements established for the second-step in the grievance process. If the immediate supervisor is the agency head, she will also make the qualification determination. If the immediate supervisor is not the agency head, the employee may ask the agency head to review the decision of the immediate supervisor and rule on qualification.

Approval Date: 10/5/2004

Museum of Natural History , Virginia

Museum of Natural History , Virginia

Code: 942

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Division Directors

3rd Step Respondent: Director

Approval Date: 8/27/2004

Museum of Natural History , Virginia

Museum of Natural History , Virginia

Code: 238

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Associate Director in the employee’s line-of-supervision

3rd Step Respondent: Chief Operating Officer

Approval Date: 7/26/2004

Norfolk State University

Norfolk State University

Code: 213

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Dean, Director, or Department Head Equivalent

3rd Step Respondent: Vice President or Provost

Approval Date: 12/19/2013

Office of the State Inspector General

Office of the State Inspector General

Code: 147

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Deputy Inspector General (respective)

3rd Step Respondent: State Inspector General

Approval Date: 04/08/21

Old Dominion University

Old Dominion University

Code: 221

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Dean/Director, or unit Head Equivalent

3rd Step Respondent: Vice President or divisional equivalent

Approval Date: 7/26/2004

Planning and Budget, Department of

Planning and Budget, Department of

Code: 122

1st Step Respondent: In most cases, the grievant’s immediate supervisor is the appropriate Associate Director. However, if there is a lower level supervisor, then the 1st Step Respondent is that supervisor.

2nd Step Respondent: Usually the Second Step Respondent is the Agency Director. However, if the grievant works in a division with two levels of supervisors, then this respondent would be the appropriate Associate Director.

3rd Step Respondent: In limited situations, the Third Step Respondent would be the Agency Director if the grievant works in a division with two levels of supervisors.

Approval Date: 8/5/2004

Professional and Occupational Regulation, Department of

Professional and Occupational Regulation, Department of

Code: 222

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Division Director

3rd Step Respondent: Director

Approval Date: 8/5/2004

Racing Commission, Virginia

Racing Commission, Virginia

Code: 405

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Chairman

3rd Step Respondent: N/A

Note: Due to organizational structure, agency has a two-step process. Employees would initiate their grievances with their immediate supervisor, who will schedule and conduct a face-to-face fact-finding meeting in accordance with the requirements established for the second-step in the grievance process. If the immediate supervisor is the agency head, she will also make the qualification determination. If the immediate supervisor is not the agency head, the employee may ask the agency head to review the decision of the immediate supervisor and rule on qualification.

Approval Date: 8/5/2004

Radford University

Radford University

Code: 217

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Appropriate Dean, Director, or Associate Vice President (or equivalent head of unit)

3rd Step Respondent: Appropriate Vice President or Cabinet Officer (currently President)

Approval Date: 1/17/2007

Rail and Public Transportation, Department of

Rail and Public Transportation, Department of

Code: 505

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Division Director

3rd Step Respondent: Director

Approval Date: 7/26/2004

Rehabilitative Services, Department of

Rehabilitative Services, Department of

Code: 262 and 203 (WWRC)

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Commissioner’s Office Divisions --Division Director

Div. of Field Rehab. Services – Regional Manager

Div. of Community Service Programs – Chief Deputy

Disability Determination Services -- Regional Manager

WWRC -- Division Director

3rd Step Respondent: Commissioner’s Office Divisions - Commissioner

Div. of Field Rehab. Services – Division Director

Div. of Community Service Programs – Commissioner

Disability Determination Services – Division Director

WWRC -- WWRC Director

Approval Date: 3/1/2011

Richard Bland College

Richard Bland College

Code: 241

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Dean of Administration and Finance and/or Provost

3rd Step Respondent: President

Approval Date: 7/26/2004

School for the Deaf, Blind and Multi-Disabled at Staunton Virginia

School for the Deaf, Blind and Multi-Disabled at Staunton Virginia

Code: 218

1st Step Respondent: (Always grievant's immediate supervisor)

2nd Step Respondent: Department Head of the grievant

3rd Step Respondent: Superintendent of the VSDB

Approval Date: 04/28/2010

School for the Deaf, Blind and Multi-Disabled at Hampton Virginia

School for the Deaf, Blind and Multi-Disabled at Hampton Virginia

Code: 219

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Facility Superintendent

3rd Step Respondent: Director of State Operated Programs

Approval Date: 8/18/2004

Science Museum of Virginia

Science Museum of Virginia

Code: 146

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Department Director

3rd Step Respondent: Deputy Director

Approval Date: 10/24/2018

Small Business and Supplier Diversity, Department of

Small Business and Supplier Diversity, Department of

Code: 350

1st Step Respondent: Division Director

2nd Step Respondent: Agency Chief of Staff

3rd Step Respondent: Agency Director

Approval Date: 10/13/16

Social Services, Virginia Department of

Social Services, Virginia Department of

Code: 765

Per Section 3.4 of the Grievance Procedure Manual, DSS has elected to utilize the expedited grievance process for all grievances.

Single Step Respondent: Deputy Commissioner for program in which grievant is employed

Alternate: Deputy Commissioner of Employee and Organizational Strategy, or Commissioner (if grievance arises in that deputate)

Approval Date: 8/30/2024

Southern Virginia Higher Education Center

Southern Virginia Higher Education Center

Code: 937

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Chief Finance & Operations Officer if position is not involved in the grievance or another Director level employee

3rd Step Respondent: Executive Director

Approval Date: 1/10/2011

State Board of Elections

State Board of Elections

Code: 132

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Agency Deputy Secretary

3rd Step Respondent: Secretary

Approval Date: 8/5/2004

State Compensation Board

State Compensation Board

Code: 157

1st Step Respondent: Always grievant’s immediate supervisor

2nd Step Respondent: Asst. Executive Secretary

3rd Step Respondent: Executive Secretary

Approval Date: 8/5/2004

State Council of Higher Education for Virginia (SCHEV)

State Council of Higher Education for Virginia (SCHEV)

Code: 245

1st Step Respondent: Always grievant’s immediate supervisor

2nd Step Respondent: Assistant Director

3rd Step Respondent: Executive Director

Approval Date: 8/5/2004

State Police, Department of

Department of State Police

Code: 156

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Division Commander (Captain)

3rd Step Respondent: Bureau Major or Lieutenant Colonel

Approval Date: 9/3/2024

Taxation, Department of

Taxation, Department of

Code: 161

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Assistant Commissioner (or Unit Manager if no Assistant Commissioner)

3rd Step Respondent: Deputy Tax Commissioner (or Commissioner for areas that report directly to Commissioner)

Approval Date: 9/8/2009

Transportation, Virginia Department of (Central Office Employees)

Transportation, Virginia Department of (Central Office Employees)

Division Name: Central Office Employees which includes the toll facilities and other employees situated in the field whose management chain is within the Central Office)

Code: 501

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Division Administrator

3rd Step Respondent: Chief of Functional Area (Chief of Policy, Chief of Administration, Chief Financial Officer, Chief of Planning & Programming, Deputy Chief Engineer, Chief Deputy Commissioner)

Approval Date: 7/25/2014

Transportation, Virginia Department of (District Office Employees)

Transportation, Virginia Department of (District Office Employees)

Division Name: District Office Employees

Code: 501

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Section Heads

3rd Step Respondent: District Administrator or Deputy District Administrator when designated by District Administrator (all districts except Northern Virginia, at which the Assistant District Administrator for Business will serve as the Third Step Respondent)

Approval Date: 9/30/2015

Transportation, Virginia Department of (Residency Employees and Bridge/Tunnel Employees)

Transportation, Virginia Department of (Residency Employees and Bridge/Tunnel Employees)

Division Name: Residency Employees and Bridge/Tunnel Employees

Code: 501

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Residency Engineer or Bridge/Tunnel Facility Manager, as applicable

3rd Step Respondent: District Administrator

Approval Date: 7/25/2014

Treasury, Department of

Treasury, Department of

Code: 152

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Division Director, unless Division Director is immediate supervisor. Then it would go to Deputy Treasurer.

3rd Step Respondent: Treasurer

Approval Date: 7/26/2004

University of Mary Washington

University of Mary Washington

Code: 215/220

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Divisions under Exe Vice Pres: Division Vice or Asst Vice Pres

All other divisions: Sr. Vice President

3rd Step Respondent: Divisions under Exe Vice Pres: Executive Vice President All other divisions: President

Approval Date: 7/26/2004

University of Virginia (also Southwest Virginia Higher Education Center)

University of Virginia (also Southwest Virginia Higher Education Center)

Code: 207

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Department Chair/Department Head/or the highest level in an organization which reports to a VP or the President

All other divisions: Sr. Vice President

3rd Step Respondent: Vice President

Approval Date: 7/26/2004

University of Virginia (also Southwest Virginia Higher Education Center)

University of Virginia (also Southwest Virginia Higher Education Center)

Code: 209

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Department Director/Administrator

3rd Step Respondent: Chief Operating Officer

Approval Date: 06/22/2011

University of Virginia’s College at Wise

The University of Virginia’s College at Wise

Code: 246

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Area Vice Chancellor

3rd Step Respondent: Chancellor

Approval Date: 8/5/2004

Veterans Services, Department of

Veterans Services, Department of

Code: 912

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Program Director

3rd Step Respondent: Deputy Commissioner

Approval Date: 8/5/2004

Virginia Commonwealth University

Virginia Commonwealth University

Code: 236

Click Here for list of approved step-respondents

Approval Date: 1/24/2017

Virginia Community College System

Virginia Community College System

Code: 261

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Vice President at the colleges, Vice Chancellor for the System Office

3rd Step Respondent: President at the colleges - Chancellor at the System Office

Approval Date: 8/5/2004

Virginia Information Technologies Agency

Virginia Information Technologies Agency

Code: 136

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Director

3rd Step Respondent: Executive Director of Grievant's Directorate (i.e., Commonwealth Security & Risk Management, Customer Account Management, Customer Services, Finance & Administration, Human Resource Management Services, Internal Audit Services, IT Investment & Enterprise Solutions, Service Management Organization)

Approval Date: 2/12/2008

Virginia Military Institute

Virginia Military Institute

Code: 211

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Appropriate V.P. Level : [one of the following]:

Dep Supt for Finance & Admin OR

Dean of the Faculty OR

Dean of Academic Support & Cadet Services OR

Commandant of Cadets

3rd Step Respondent: Chief of Staff & Headquarters Exec Office

Approval Date: 9/14/2004

Virginia Polytechnic Institute and State University

Virginia Polytechnic Institute and State University

Code: 208 & 229

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Department Head, Director, or equivalent

3rd Step Respondent: Dean, Vice President, or equivalent

Comments: Grievances will normally follow the steps outlined above; however, employees should contact Virginia Tech’s Personnel Services department to confirm the appropriate management steps for their department or work unit, including employees in Virginia Tech’s Extension and Agricultural Experiment Units, and other off campus operations. When the grievant reports to a higher level administrator, the management steps may involve the Office of the Provost or the Executive Vice President.

Approval Date: 8/5/2004

Virginia State University

Virginia State University

Code: 212

Per Section 3.4 of the Grievance Procedure Manual, VSU has elected to utilize the expedited grievance process for all grievances.

Single Step Respondent: Deans/Director

Approval Date: 10/16/2024

The Virginia Institute of Marine Science

The Virginia Institute of Marine Science

Code: 268

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Department Heads

3rd Step Respondent: Dean/Director

Approval Date: 7/26/2004

William and Mary, The College of

William and Mary, The College of

Code: 204

1st Step Respondent: Immediate supervisor

2nd Step Respondent: Academic Deans and Department Heads

3rd Step Respondent: Provost (for Academic areas) and Senior Vice President for Finance and Administration (Non-academic areas)

Approval Date: 5/4/2015

Workforce Development and Advancement (Virginia Works), Virginia Department of

Agency Name: Virginia Department of Workforce Development and Advancement (Virginia Works)

Code: 327

1st Step Respondent: Immediate Supervisor

2nd Step Respondent: Division Directors or Assistant except for Workforce Operations; Workforce Operations-Workforce Service District Managers and Program Managers

3rd Step Respondent: Deputy Director

Approval Date: 8/22/2024

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